Purchase Ledger/ Order Clerk

Post: Purchase Ledger / Order Clerk

Department: Admin

Location: Loughborough

Hours of duty: 17.5 hours per week

Mon 09:00 to 15:00

Tue 09:00 to 15:00

Wed 09:00 to 14:30

Salary: £11.60 per hour

Purpose of the job

To support the work of the Finance Department and Central Services

To provide administrative services for Finance and Central Services Departments.

Duties and responsibilities

• Transfer from Purchase Ordering files on SharePoint the monthly Invoices and Purchase Orders and save them to Awaiting Payments on Finance/Admin. Print off monthly invoices ready to enter on the Sage50 program.

• Setting up new supplier's accounts and maintaining existing account details on Sage50

• Check all purchase orders have been approved by the relevant Manager and that the approved limit is in line with Falcon Support Services Procurement Policy.

• Run monthly reports from Sage50 to inform which supplier will need to be paid.

• Enter monthly purchase orders onto Sage50. Run monthly reports from Sage50 to show which suppliers require payment.

• Process Staff Expenses.

• Process Projects Petty Cash.

• Place orders for the Charity’s Projects. Work with staff and Suppliers to ensure the goods are delivered to the correct Projects.

• All orders will be uploaded to SharePoint with a signed Purchase Order by the Project Manager. The Purchase Order will be in line with Falcon Support Services Procurement Policy.

• Being the first point of contact for staff and Suppliers payment queries.

General

• To undertake/attend any training and/or meetings as required by the job role.

• To promote a positive image of Falcon Support Services, working as part of an integrated team.

• Ensure all aspects of the Group Equality and Diversity and Health and Safety policies are implemented effectively.

• Ensure confidentiality and data protection are adhered to,

• Due to the nature of work, this post is exempt from the Rehabilitation of Offenders Act 1974 and will therefore require you to disclose all criminal convictions and comply with a Criminal Records Bureau check.

• To develop Falcon Support Services commitment to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.

Knowledge, Experience & Skills:

• Working in an office
• Using Microsoft office, excel, word and possibly Sage50 would be an advantage
• Education at level 2 or level 3 AAT or equivalent NVQ accountancy would be an advantage

Mandatory Requirements:

• Must be over the age of 18.
• Willingness to undergo a satisfactory enhanced DBS check.